The Occupational Medical Office Assistant provides clerical and administrative support in an occupational health setting, coordinating with multiple healthcare providers and staff. They utilize computer applications for daily office functions, handle medical and insurance terminology, and ensure compliance with confidentiality laws such as HIPAA. The role supports employer and employee health needs related to workplace safety, medical surveillance, and injury management.
Summary
JOB SUMMARY/PURPOSE
Provides clerical support for the office. Utilizes computer applications for day-to-day functions and coordinates the needs of
multiple providers and staff.
DEPARTMENT DESCRIPTION
Samaritan Occupational Medicine serves the health and safety needs of employers and employees in Linn, Benton and Lincoln Counties. Designed to meet the specific requirements within different occupations, Samaritan Occupational Medicine helps employers and employees gain control over work-related injuries and provides OSHA required medical surveillance and employer requested services.
EXPERIENCE/EDUCATION/QUALIFICATIONS
High school diploma or equivalent required.
Experience or training with computer applications required.
Current certifications in audiometry, DOT Collector and DOT Breath Alcohol Technician required within three (3) months of hire. Spirometry certification required within two (2) years of hire.
This position requires the use of the employee's personal automobile. Employee must have a valid driver's license and auto liability/property damage insurance as required by law and must maintain their vehicle in good working order.
One (1) year experience in a position of similar responsibility and complexity preferred.
Experience or training in medical/insurance terminology preferred.
KNOWLEDGE/SKILLS/ABILITIES
Service Orientation - Successfully apply knowledge of various resources/models of recovery to assist and care for others.
Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Confidentiality - Knowledge of State and Federal (HIPAA) laws pertaining to confidentiality of protected health information. Ability to comply with laws and maintain confidentiality of patient information.
Time Management - Ability to organize, plan and prioritize work to complete within required time frames and to follow-up on pending issues. Ability to perform multiple tasks simultaneously and thrive in dynamic fast-paced environments and under pressure.
Team Building - Ability to work, function and communicate on a multi-disciplinary team. Possess the knowledge and skills to develop constructive and cooperative working relationships with others and maintain them over time.
PHYSICAL DEMANDS
Rarely | Occasionally | Frequently | Continually |
WALK - INCLINE LIFT (Floor to Waist: 0"-36") 20 - 40 Lbs LIFT (Knee to chest: 24"-54") 0 - 20 Lbs LIFT (Waist to Eye: up to 54") 0 - 20 Lbs CARRY 1-handed, 0 - 20 pounds CARRY 2-handed, 0 - 20 pounds SQUAT Repetitive SQUAT Static (hold >30 sec) PUSH (0-20 pounds force) PULL (0-20 pounds force) ENTER & EXIT VEHICLE/MACHINERY | STAND CLIMB - STAIRS KNEEL (on knees) REACH - Upward | SIT WALK - LEVEL SURFACE BEND FORWARD at waist ROTATE TRUNK Sitting ROTATE TRUNK Standing REACH - Forward | MANUAL DEXTERITY Hands/wrists FINGER DEXTERITY PINCH Fingers GRASP Hand/Fist |
occupational health, medical office assistant, clerical support, HIPAA compliance, medical terminology, patient confidentiality, office administration, OSHA medical surveillance, audiometry technician, DOT breath alcohol testing