Sr. Operations Manager, AI Agents & Knowledge at Zendesk summary:
The Sr. Operations Manager for AI Agents & Knowledge at Zendesk leads operational efforts to enhance collaboration across product development, engineering, and design teams while scaling hiring processes to support organizational growth. The role focuses on optimizing workflows, improving team performance, and managing staffing metrics in an AI-driven SaaS environment. This position partners closely with leadership and HR to streamline recruitment and onboarding initiatives for AI and engineering talent without direct people management responsibilities.
Job Description Zendesk is seeking an experienced and strategic leader to work directly with the Vice President of our AI Agents and Knowledge products, as well as their Product and Engineering leadership team, to accelerate our innovation.
As Sr. Operations Manager, you will lead efforts to ensure our Product Development team is collaborating efficiently and transparently with our design and engineering partners, as well as cross-functional counterparts, to remove friction and operational burdens. To start, you will be responsible for operationalizing and scaling the hiring processes of this team, to ensure we meet organizational growth and delivery targets.
This role requires expertise in SaaS Product Development and streamlining hiring practices. The ideal candidate has experience in B2B SaaS, AI/ML, or enterprise software development and has led initiatives to increase product quality and velocity.
Key Responsibilities - Partner with the VP of AI Product to operationalize and scale hiring and onboarding processes aligned with organizational growth.
- Collaborate with product and engineering leadership to identify and remove inefficiencies, boosting team productivity for delivering reliable AI-driven solutions.
- Design and implement scalable workflows and communication frameworks to enable seamless cross-functional collaboration across Product, Engineering, Design, and other stakeholders.
- Lead initiatives to enhance team health and performance through regular feedback, resource planning, and capacity management.
- Support release planning and standardization to align product development cycles with business priorities.
- Work with Recruiting, HR, and leadership to identify bottlenecks and optimize the candidate experience.
- Develop and maintain hiring playbooks, scorecards, interview frameworks, and onboarding documentation tailored for AI product and engineering roles.
- Track, analyze, and report key hiring and staffing metrics (e.g., time-to-hire, quality of hire, team capacity) to the VP and leadership.
- Facilitate continuous process improvements and structured feedback loops among recruiters, hiring managers, and staff to enhance hiring outcomes and team performance.
- Act as a trusted operational partner to the VP, managing day-to-day staff coordination without direct people management responsibilities.
Qualifications - Strong organizational and coordination skills with ability to support senior leadership in managing teams operationally.
- Proven experience operationalizing talent acquisition and hiring processes in technology or SaaS environments.
- Excellent communication skills and demonstrated ability to collaborate cross-functionally with recruiting, HR, product, and engineering partners.
- Data-driven with skills in tracking, analyzing, and reporting hiring and staffing metrics.
- Familiarity with AI product roles and engineering hiring practices beneficial.
- Experience in AI-driven SaaS or enterprise software highly desirable.
This individual contributor role offers a vital chance to operationalize hiring excellence and staff management support, enabling Zendesk’s AI product and engineering organizations to scale and innovate successfully.
The Poland annualized base salary range for this position is zł187,000.00-zł281,000.00. Please note that while the salary range represents the minimum and maximum base salary rate for this position, the actual compensation offered will be based on job related capabilities, applicable experience, and other relevant factors. This position may also be eligible for bonus, benefits, or related incentives that will be communicated during the offer stage.
Hybrid: In this role, our hybrid experience is designed at the team level to give you a rich onsite experience packed with connection, collaboration, learning, and celebration - while also giving you flexibility to work remotely for part of the week. This role must attend our local office for part of the week. The specific in-office schedule is to be determined by the hiring manager.
The intelligent heart of customer experience Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love.
Zendesk believes in offering our people a fulfilling and inclusive experience. Our hybrid way of working, enables us to purposefully come together in person, at one of our many Zendesk offices around the world, to connect, collaborate and learn whilst also giving our people the flexibility to work remotely for part of the week.
As part of our commitment to fairness and transparency, we inform all applicants that artificial intelligence (AI) or automated decision systems may be used to screen or evaluate applications for this position, in accordance with Company guidelines and applicable law.
Zendesk is an equal opportunity employer, and we’re proud of our ongoing efforts to foster global diversity, equity, & inclusion in the workplace. Individuals seeking employment and employees at Zendesk are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law, please click here .
Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please send an e-mail to with your specific accommodation request.
Keywords: AI product management, operations manager, SaaS hiring, product development operations, engineering collaboration, staffing metrics, recruitment process, enterprise software, AI-driven SaaS, team performance