Head of Facilities

Description

POSITION:

Head of Facilities.

OUR MISSION:

To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive.

OUR VISION:

All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning.

OUR CORE VALUES:

Curiosity, Respect, Ownership, Ganas, Unity, Equity.

ORGANIZATION OVERVIEW:

Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 5,400 TK-College students across 29 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.

POSITION OVERVIEW:

The Head of Facilities oversees the strategic planning, development, and maintenance of all facilities, including growth, managing preventative maintenance activities, and coordinating projects with external vendors. This role reports directly to the Vice President of Operations.

ROLES & RESPONSIBILITIES:

Facilities Management Responsibilities:

- General oversight of all facilities including needs assessment, vendor management, evaluation, negotiations, and vendor selection or recommendations.

- Direct, schedule, and supervise external vendors (e.g., security, kitchen repairs, cleaning, pest control, trash).

Evaluate future facility needs, contribute to strategic planning, and propose scalable solutions.

Financial and Resource Oversight:

- Manage facilities and maintenance budgets, monitor expenditures, and track inventory.

- Purchase materials and parts following established protocols.

- Assist in developing annual budgets and controlling expenses.

Preventive Maintenance and Safety:

- Develop, implement, and document preventive maintenance and renovation projects for facilities, equipment, grounds, and vehicles.

- Ensure facility safety, including ADA compliance, and provide safety training to staff.

- Manage building security systems and access codes.

- Experience conducting facility audits and safety assessments.

Cleaning and Maintenance Tasks:

- Ensure completion of routine cleaning (e.g., floors, restrooms, furniture, windows, carpets) and maintain grounds (e.g., mowing, trimming, snow removal).

- Handle minor repairs to HVAC, plumbing, and electrical systems and follow proper chemical/equipment procedures.

- Monitor building safety and security, addressing hazards and concerns.

Event and Operational Support:

- Arrange and prepare facilities for events, including setup and takedown of decorations, tables, and chairs.

- Requisition cleaning and maintenance supplies and coordinate pest control efforts.

- Handle building permits, inspections, and support Community Care days.

Other Responsibilities:

- Conduct daily inspections of outdoor play areas and address debris or safety concerns.

- Report major repair needs or safety/security issues to the VP of Operations promptly.

- Drive vehicles as required for maintenance or cleaning tasks.

QUALIFICATIONS:

- 5+ years in facility maintenance and prior management experience required.

- Valid CA Driver's License.

- Proven ability to oversee maintenance projects, vendor negotiations, and contractor supervision.

- Familiarity with strategic planning and evaluating future facility needs.

- Knowledge of equipment, utilities, and maintenance; basic understanding of HVAC, plumbing, and electrical systems; familiarity with building safety regulations (including ADA compliance).

- Proficient with hand and power tools, analytical and problem-solving abilities, effective communication, and strong time and stress management skills.

- Strong budget management skills, including purchasing and inventory tracking.

- Experience in preparing and managing annual budgets.

- Knowledge of security systems and access code management.

- Ability to implement safety training and maintain compliance with safety standards.

- Strong record-keeping and documentation skills.

- Ability to arrange, prepare, and support facilities for events, meetings, and other functions.

- Experience coordinating permits, inspections, and vendor relationships (e.g., pest control, cleaning services).

- Knowledge of building codes and compliance regulations preferred.

- Experience in interior design, construction, and renovations preferred.

- Perform additional relevant duties as assigned.

Physical Requirements and Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, bending at the waist, reaching overhead, crouching, squatting, and/or crawling; and significant fine finger dexterity. Generally, the job requires 80% walking, 20% sitting & standing and being physically able to lift a minimum of 40 pounds, and work indoors or outdoors. Work environment noise level is usually moderate but can be noisy at times. All requirements are subject to reasonable accommodations.

LOCATION:

Menlo Park, CA.

This position requires regular travel to multiple sites across San Mateo County, from East Palo Alto to Daly City, to oversee and support facilities management operations.

WORK SCHEDULE:

Generally, Monday - Friday from 9 AM to 6 PM, however, flexibility is required to align with the organization's needs.

COMPENSATION & BENEFITS:

- Employment Status: Full-Time, Salary.

- Pay Range: $90,000 - $110,000, depending on experience (DOE).

- Health Benefits:- You are entitled to company-provided medical, dental, and vision benefits as well as life and long-term disability insurance paid at 100% by BGCP with additional buy up options beginning on your start date.

- Retirement Benefits: You will be able to participate in our 401(k) retirement plan after ninety days of employment.

- Comprehensive Paid Time-Off Policy, along with additional benefits.

- Contributing to a thriving community for youth growth: Beyond measure.

As part of the hiring process, BGCP requires candidates to complete a LiveScan fingerprinting, background check, and tuberculosis (TB) test.

Disclaimer: The above declarations are not intended to be an “all-inclusive” list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

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