This job listing is no longer available for applications. The position may have been filled or the posting period has ended.
Position Summary
We are seeking a highly organized and proactive Sr. Administrative Assistant to support multiple Vice Presidents (VPs) within the US Commercial region. This role requires a detail-oriented professional with strong communication skills, excellent multitasking abilities, and the ability to work independently while managing a wide range of administrative and executive support tasks.
Key Responsibilities
Calendar & Scheduling Management : Coordinate and manage complex calendars, schedule meetings, appointments, and conferences, and prioritize requests based on urgency and importance.
Travel Coordination : Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Handle last-minute changes and cancellations efficiently.
Expense Reporting : Manage corporate card expenses and prepare accurate expense reports using Concur. Ensure compliance with company policies and reconcile expenses regularly.
Meeting Support : Organize meetings via MS Teams, Webex, or Zoom. Prepare agendas, take minutes, and follow up on action items. Arrange conference calls and video meetings as needed.
Event Planning : Plan and execute team offsite meetings, events, and social gatherings. Coordinate logistics, venue bookings, catering, and other event-related tasks.
Vendor & Purchase Order Management : Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments and accurate records.
Invoice Processing : Process and track invoices, resolve discrepancies, and maintain accurate financial records and vendor communications.
Other Duties : Perform additional administrative tasks as assigned.
Skills and Competencies
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail and problem-solving abilities.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Minimum Qualifications
Proven experience as a Sr. Administrative Assistant or in a similar role supporting senior leaders.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (MS Teams, Zoom, Webex).
Preferred Qualifications
Experience using Concur and SAP systems.
Bachelor’s degree or equivalent professional experience.
Experience coordinating travel and managing expense reports for senior executives.
Familiarity with event planning and vendor management.
Team-oriented with strong interpersonal and collaboration skills.
Willingness to travel occasionally as needed.
NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid
Additional Information:
The US base salary range for this full-time position is $75,600.00 - $113,400.00. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the primary work location in the US. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your Talent Acquisition Specialist can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.
Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet’s flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com.
We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!At Insulet Corporation all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.