Faculty Affairs Administrator 1

Faculty Affairs Administrator 1 at Stanford University summary:

The Faculty Affairs Administrator 1 provides administrative support for faculty-related transactions including recruitment, appointments, promotions, and leaves under supervision. This role involves coordinating candidate visits, maintaining documentation, and acting as a resource on academic policy and faculty affairs processes. The position requires attention to detail, effective communication skills, and familiarity with administrative systems and procedures in a university setting.

Stanford University is seeking a Faculty Affairs Administrator 1 to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty. Act as a local resource for the school or department on academic and faculty affairs policies and processes.

Duties include*:

• Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
• Post job announcements and distribute other outreach materials to attract candidates.
• Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
• Gather all components of the appointment/promotion form and organize in compliance with guidelines.
• Maintain records documenting search, recruitment, and appointment/promotion processes.
• Assemble and draft materials for the appointment and promotion files.
• Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
• Assist in coordination of visa process, as needed.

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• High level of attention to detail and accuracy.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Experience working with databases and Microsoft Office suite.
• Effective communication skills.
• Demonstrated ability to act with tact and maintain confidentiality.
• Experience with complex schedules and planning.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
  

The expected pay range for this position is $36.32 to $39.37 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Keywords:

faculty affairs, administrative support, academic administration, faculty recruitment, appointment processing, promotion coordination, university administration, search committee support, candidate scheduling, document management