Join to apply for the Executive Assistant role at Boys & Girls Clubs of Southcentral Alaska
Join to apply for the Executive Assistant role at Boys & Girls Clubs of Southcentral Alaska
00 per hour
Remote: No
Relocation: No
The Executive Assistant is responsible for providing comprehensive administrative and strategic support to the Boys & Girls Clubs of Southcentral Alaska’s Executive Leadership Team. The Executive Assistant will be required to anticipate needs, manage complex schedules, and ensuring the smooth and efficient operation of the Executive Leaderships day-to-day activities. The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
- Draft, proofread, and send professional communications on behalf of the executive.
- Prepare agendas, presentations, and other meeting materials. Document Management: Organize, maintain, and retrieve sensitive and confidential documents, files (both physical and digital), and records with precision and discretion.
- Prepare and submit accurate expense reports in a timely manner, reconciling receipts and ensuring compliance with company policies.
- Project Coordination: Provide support on various special projects and initiatives, including research, data compilation, and presentation development.
- Event Planning: Assist with the planning and coordination of company events, executive retreats, and client engagements.
- Office Administration: Oversee general office administrative tasks for the executive's office, including ordering supplies, managing subscriptions, and maintaining a professional environment.
- Professional demeanor, high emotional intelligence, and ability to build rapport.
- Team Player: Ability to work collaboratively with other administrative staff and departments.
Bachelor’s degree in business administration or related field preferred; Four (4) years of progressive experience as an Executive Assistant supporting C-level executives or senior leadership in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite and other relevant software, e.g., project management tools and virtual meeting platforms.
Employees will be trained in First Aid and Cardiopulmonary Resuscitation (CPR) to respond effectively to medical emergencies or injuries that may occur during program activities. Employees will be assigned Boys & Girls Clubs of America Spillett trainings annually. Employees must complete the State of Alaska, Department of Health & Social Services, Mandatory Child Abuse Reporter Training at time of hire. It is the responsibility of the employee to complete the Mandatory Child Abuse Reporter Training annually.
The Boys & Girls Clubs of Southcentral Alaska is dedicated to youth empowerment, community collaboration, and professional excellence. We foster a positive and impactful environment where young people can thrive, grow, and reach their full potential. Environmental Adaptability: Comfortably work in varied conditions, including outdoors in different weather and in loud environments.
- Twelve (12) paid holidays
- Flexible Time Off – Five (5) days per year
- Medical, Dental, and Vision Insurance
- Flexible spending account
- Dependent daycare account
- Employer sponsored basic life insurance
- Employer sponsored short term disability
- Employer sponsored long term disability
- Voluntary employee life insurance
- Voluntary spouse lifestyle life insurance
- Voluntary child lifestyle life insurance
- Voluntary child AD&D
- 401(k) & Roth retirement accounts
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