Capital Purchasing Administrator

Capital Purchasing Administrator at UniFirst summary:

The Capital Purchasing Administrator provides essential administrative and financial support for field operations, handling procurement processes, account reconciliation, and vendor coordination. This role ensures accurate financial recordkeeping and data compliance while managing purchase requisitions, credit card payments, and purchase order tracking. The position requires strong organizational skills, attention to detail, proficiency in MS Office 365, and the ability to multitask in a fast-paced environment.

The Capital Purchasing Administrator is responsible for providing comprehensive administrative and financial support to ensure the smooth operation of field operations support and accurate financial recordkeeping. This role combines general accounting duties, including creating purchase requisitions and orders, account reconciliation, ensuring system data compliance, data entry, file management, and coordinating communication. The ideal candidate is detail-oriented, organized, and capable of handling multiple priorities while maintaining high confidentiality and accuracy.

The primary responsibilities of this position include, but are not limited to, the following:

• The creation of purchase requisitions as they pertain to capital projects for all field operations, creating receiving receipts for the purchase orders made, and reviewing outstanding purchase orders to ensure completion. 
• Review, update, and submit the department credit card for payment, allocate GL accounts to purchases and other attributes, attach receipts, and complete month-end approvals.
• Centralized point of contact for all requests for new vendors and work with our AP team by providing key documentation required for properly vetting these vendors and getting them set up in our financial system for future payments. Communicate with requestors as necessary.
• Operate as a backup to the energy administrator and project administrators during absences.
• All other daily tasks necessary in operational support.
• Attend and participate in departmental, organization-wide, and other meetings.
• Other duties as assigned.

This position requires the following:

• Some college experience with at least 3-5 years of experience in accounting, bookkeeping, or office administration is required.
• Strong MS Office 365, including MS Outlook, is required, and knowledge of Oracle Cloud is preferable.
• Attention to detail, the ability to multitask and prioritize work effectively, and organizational skills are crucial in a fast-paced environment.
• Must have good written and verbal skills and good customer service skills.
• Team-oriented, with a proactive and problem-solving mindset.
• Ability to work independently with minimal supervision.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

Keywords:

capital purchasing, financial support, purchase requisitions, account reconciliation, vendor management, data entry, file management, MS Office 365, Oracle Cloud, administrative support